How to use vlookup in excel grades how to#

In some situations though, an approximate match is preferred, so several values will return the same result. I donвЂ™t want the name of a customer whose number is CLOSE to the one that I entered. For example, if I enter a customer number in one cell, I want the customer name in the adjacent cell. Similar information is displayed when the cursor is in any of the other fields.Д®nter in the lookup_value either by typing in the number for the cell, or, by selecting the cell on the worksheet.Д®nter in the table_array by typing in the numbers for the cells, or, by selecting the group of cells on the worksheet.Д®nter in the number for column which contains the data that you wish to obtain in the col_index_num area.Д®nter into the range_lookup field the value TRUE if the function should accept the closest value to your lookup_value without going over or FALSE if an exact match is required.Usually when I use VLOOKUP, I want to pull information for an exact match. If you put the cursor into the first line for lookup_value, down below it explains what the lookup_value is for your reference. The 4 values talked about above (lookup_value, table_array, col_index_num, range_lookup) are required by the function. The Function Wizard for VLOOKUP will then display. Under the Function Name, select VLOOKUP, and hit OK. Under the Function Category, choose either All or Lookup & Reference.

For Excel 2003 and earlier: Select Insert -> Function.

For Excel 20: Go to the Formula tab on the ribbon, and choose Insert Function.

Select the cell that will contain the answer to the VLOOKUP and access the Insert Function dialog, which depends upon the version of Excel that you are using:.

To use the Function Wizard to insert a VLOOKUP function: Note, this requires that the column containing the lookup_value be formatted in ascending order. When set to FALSE, an exact match must be found to the lookup_value or the function will return #N/A. When set to TRUE, the lookup function gives the closest match to the lookup_value without going over the lookup_value. 3 is the column number of the data column for the ANSWER that you are trying to look up. If your table is set up as: column 1 - Student ID Number, column 2 - Student Names, column 3 - Grades and you inputted a Student ID Number and you want to retrieve the grade that was received for that person, the col_index_num would be 3. The col_index_num is the column of data that contains the answer that you want. Back to the example, the table_array would not only include the Student ID number column, but the columns for the Student Names and Grades as well. This includes not only the column being searched on, but the data columns for which you are going to get the values that you need. The table_array is the area of cells in which the table is located. If you are searching a table by the Student ID number, then the lookup_value is the cell that contains the inputted Student ID number being looked up. This is the value that the function uses to search on. The format of the VLOOKUP function is: VLOOKUP(lookup_value,table_array,col_index_num,range_lookup). HLOOKUP is the exact same function, but looks up data that has been formatted by rows instead of columns.

In the Student Record example, there would be a separate column of data for Student Names, one for Student ID numbers, etc. That is, all of the data is set up in columns and each column is responsible for one kind of data. VLOOKUP allows you to search a table that is set up vertically.

If you have a table of Student ID numbers, Student Names and Grades, you can set up Excel so that if a Student ID number is supplied by the user, it will look through the table and output the student's name and grade. VLOOKUP and HLOOKUP are functions in Excel that allow you to search a table of data and based on what the user has supplied and give appropriate information from that table. It can be used in all versions of Microsoft Excel.

How to use vlookup in excel grades how to#

This document explains the functions of VLOOKUP and HLOOKUP and how to use them in a spreadsheet.